How to Track Job Applications in 2025: Complete Guide

Why Tracking Job Applications Matters

The average job seeker applies to 50-100+ jobs before landing an offer. Without a system to track your applications, you will likely:

• ✗Forget which companies you applied to
• ✗Miss follow-up deadlines and lose opportunities
• ✗Apply to the same job twice (embarrassing!)
• ✗Lose track of interview schedules
• ✗Have no data to improve your job search strategy

Method 1: Spreadsheets (Basic)

Google Sheets or Excel is where most people start. Create columns for company name, position, date applied, status, and notes. Simple, free, and familiar.

Pros: Free, customizable, works offline
Cons: Manual data entry, no reminders, hard to scale, no automation

Method 2: Automatic Job Application Trackers (Recommended)

This is where AI job trackers like ApplyBolt shine. Instead of manually entering every application, an automatic job tracker syncs with your email and captures applications automatically.

• Automatic detection of job application emails
• AI-powered status updates as you progress
• Built-in follow-up reminders so you never miss a deadline
• Analytics to see which sources get the best response rates
• AI cover letter generator to apply faster

What to Track for Each Application

Whether you use a spreadsheet or an AI job tracker, here is what you should track:

• Company name and job title
• Date applied
• Current status (Applied, Phone Screen, Interview, Offer, Rejected)
• Contact information (recruiter name, email)
• Salary range (if known)
• Notes from interviews
• Next action and follow-up date

Conclusion

Tracking your job applications is essential for a successful job search. While spreadsheets work for small searches, a dedicated automatic job tracker like ApplyBolt can save hours and help you land your dream job faster.